evaluate and handle time-off requests, see everything in context, and review the long-term impact. Click Tap Main Menu > My Information > My Calendar. Yes. ; Select Submit. track time spent or worked outside of the employees regular duties. To review time-off request details, right-click the request. If you later select Select the start date of your request from the calendar. 1 Click Show Menu, Change status to (All Status). Click Main Menu > My Information > My Calendar. Click Cancel. the request ha. You can cancel your submitted or approved time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. You may not see all of the options because the available durations depend on the configuration of the request. To act on a time-off request without viewing details, click the applicable Quick Action and then click the request in the schedule. Timecard approved by both employee and manager. To remove all manager timecard approvals from the timecard: If you have sign-off rights, you can sign off employee information for the previous pay period to prevent further timecard and schedule edits. If a PCVP is assigned to the employee, but a paycode filter set is. For more information, see Timecards with multiple approvers. 0 Cancel from My Notifications: Click Home > Main Menu. Note: You must also select an Click Tap Cancel Request if you want to cancel the request. Time-off requests can be configured to support many different employment scenarios. 392 0 obj <>stream Use the tile's Advanced Options, or use My Calendar, if you want to specify more than one time period in a single request, or if you want to add comments and notes to the request. Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a Suite-wide Navigation. The system displays a summary of the current request and notifies you that it has been submitted. 366 0 obj <>/Filter/FlateDecode/ID[<975816D0B08056449D8EED036F5CD5B1>]/Index[347 46]/Info 346 0 R/Length 102/Prev 751417/Root 348 0 R/Size 393/Type/XRef/W[1 3 1]>>stream You can access the guide A. Typically, after your employees approve their timecards, you also review and approve them. Example: Employees can have 20 different reasons for absence, 10 of which are related to illness or family leave. If the manager is not available and therefore cannot remove their approval, managers (or administrators) that have permission can remove approval and edits can be made to the timecard. endstream endobj startxref hb``b``zPAXsHrN|}L_4``,/``/h +ns&kELcdo81`RB.K TMyS1+P}Cx? c6:ra,flwy/ . Click Cancel Request. You can do either of the following: Note: You must also have the Adjust Breaks Automatically setting configured in the Schedule Planner or Staffing Dashboard. If you need to review work week data or totals for 9/80 employees before timecard approval or sign-off, you can view this information in a Dataview using the Previous Work Week, Current Work Week, and Next Work Week timeframes. 3. LOG OFF . Cancel is allowed on requests with a status of Requested, Cancel Requested or Approved. If the Include Enhanced Multi Approval Shading option is not selected, then the entire timecard is shaded when the manager approves the timecard. Over-coverage cannot result because the open shift matches the original shift. Note: You are not Depending on your access, you may also be able to remove your signoff to make additional changes. Cancel Request . Q. Click the Requests tab. (Optional) Enter comments and notes. Select the day or days you want to add to the request. If you approve the entire timeframe, the Approve indicator becomes unavailable. Kronos: Time off request - YouTube 0:00 / 4:16 Kronos: Time off request 7,116 views May 27, 2016 4 Dislike Share Save PublicHealthDMC 145 subscribers Video instruction on creating a icon in the title bar of the . Select a request to cancel. KRONOS PTO CASH OUT INSTRUCTIONS STEP 1: Log into Kronos using your Network ID and Password. STEP 2: Select the day you would like to request a PTO Cash Out. STEP 3: Select the PTO Cash Out option. STEP 4: Click on the Amount Column to add the amount of Hours. Step 5: Enter the Amount in HOURS for the PTO Cash Out Request and Press Save Note: To allow time-off requests for signed-off periods, see the Enable Historical Time Off Requests topic. s. been approved, you can cancel the request. An employee has work rules assigned that specify 8-hour shifts contain 1 shift break and 10-hour or more shifts contain 2 shift breaks. 163 0 obj <> endobj Caution: The calendar provides no visual cue that a request is part of a multiple-segment request. 0 The paycodes that are displayed in the Reason list are defined by the Paycode Values Profile (PCVP) or the Paycode Data Access Profile (DAP) that are assigned to the employee, and the Paycode Filter Set that is configured for the request subtype as follows: In Fixed Value (hours), enter a fixed duration from 0-24:00 hours. Note: If historical time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Looks like this is your first time using Kronos Coach. End hours fields are displayed. To submit a time-off request using the My Time Off tile: Click Tap Information to view your accrued time in each category for time off. %%EOF To submit time-off requests from My Calendar: The Type of Time Off field is displayed on the Request Time Off slider only if you are configured with more than one request subtype. To request time off: From the My Time Off tile on the Home page, select the appropriate Reason such as Vacation or PTO. Otherwise, if you are finished specifying your request. Note: You are not prompted to confirm cancel requests. Time-off requests can be configured to support many different employment scenarios. Note: You can configure UKG Dimensions to send an employees Reports To manager an email with a calendar attachment (.ics file) when a time-off request (TOR) transitions from one state to another (from submitted to approved, for example). The Request Time Off slider displays a calendar. Note: You cannot change the request type after you save it. ] [|A&-@g`x` - If you only approve part of the timeframe, the Approve indicator is still available. Type of Time off. Youcan access the job aid by scrolling down to theAttachments area, located below theRelated Articlessection, and selectingthe PDFentitledApproving or Rejecting Employee Time-Off Requeststo download it or click View to view it. endstream endobj startxref (PCVP (Paycode Values Profile) Assigns different paycode behaviors to different groups of employees.) To display the heatmap on your calendar and request slider: (Optional) If you have multiple assignments, select an assignment from the, On the Request Time Off slider, select the. If the day has no assigned shift, enter the start time of the new paycode, from 12:00 a.m.11:59 p.m. From your Home page, in the My Notifications tile, click My Requests. Page 1. Kronos is an electronic, paperless system used for time and attendance, leave management, payroll and more. Go to the Time Off tab and select a time off type you would like to show in the time off history table. Alternatively, you can configure and assign a Paycode Values Profile (PCVP) Assigns different paycode behaviors to different groups of employees. Refused if your manager refuses the request. Kronos time-off cancel. In Default Start Time, do one of the following: Note: The time off starts only when the first shift of the day starts. This job aid explains how to use the Absence Calendar to review and act on employee time-off requests in the schedule. Examples: A PCVP for unionized employees allows vacation in full days only, based on the schedule and collective agreement. hbbd```b``N 3@$3dHr0.Dn [F0B R/ In UKG Dimensions, a heatmap is a color-coded overlay that can be displayed on your calendar and request slider. Time Off. In addition, households that receive SNAP and Social Security benefits will see a decrease in their SNAP benefits because of the significant cost of living increase to Social Security benefits that took effect on Jan. 1, 2023. %PDF-1.5 % If your timecard setting display preferences include the option Include Enhanced Multi Approval Shading, then approval shading only appears for jobs that have been approved. 218 0 obj <>stream endstream endobj startxref Hours, you must enter the times again. Display My Calendar by doing one of the following: If the requested time off was not yet approved by your manager, the request to cancel displays Cancelled. You can cancel your submitted or approved time-off requests using two methods in Workforce Dimensions. 0 Note: Best Practice: Because edits can affect pending requests, create new request subtypes rather than edit current request subtypes. The Absence Calendar embeds time-off requests in the schedule and provides a long-term view of requested and approved time-off for the employees loaded in the schedule. The background color changes to a gray crosshatch pattern. If you approve the entire timeframe, the Approve indicator becomes unavailable. %%EOF to override the behavior of the default request paycode. Click Tap the Requeststab. Select the request you want to cancel. %%EOF To open the Request Time Off form do one of the following: - Submitted requests become Cancel Submitted. 3. From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a cancellation request to your manager for approval. Paycode Filter Set: Select a group of paycodes to limit the number of paycodes to make available when employees submit requests. For example, this may be useful when an employee (or another manager) needs to make an edit to a timecard that has already been approved by the manager. Otherwise, click tap Done. Click on the paperclip on the line with See the People Information > Timekeeping > Employee Role help topic for more information. You must restore the deleted process or notification and the links from the request subtype. If you configure only one symbolic amount, the Duration field displays only that symbolic amount; the employee cannot select another. endstream endobj 164 0 obj <. This filtered group of paycodes is displayed in the Reason list of the My Time Off tile. The system displays a summary of the current request. Select a request. and from My Calendar. Hours. Close. To Delete a Time Off on the Employee Details page On the EMPLOYEES> Employees List: Click the magnify glass icon of the employee name and choose the Time Off tab Click the checkmark box next to the entries you want to delete Click the Delete Selected button Choose Yes to confirm To EDIT a Time Off from the By Employee schedule view You can retract a time off request after it has been submitted for approval to your manager. Canceling an unapproved request, through the Time Off History screen. The employee is scheduled to work an 11-hour shift from 9am to 8pm, so the shift includes two 15-minute breaks. For more information, see Configure Schedule Planner and Click More . A date with both a black dot and a number can indicate one of the following, depending on your organizations configuration: the total count of outstanding and approved requests. The Date field reflects the dates you selected in the previous step. 3. endstream endobj 226 0 obj <. ; Select Review to see your request before submitting it or select Submit to send the request. For more information about exceptions, see, If there are any pending changes to a timecard, you cannot approve it until the changes are resolved. See Request Shift Swaps for more information. 225 0 obj <> endobj How to Remove Time Off that Has Already Been Approved 1. Kronos v8 Mobile Time Off Requests. You can also approve multiple timecards at the same time from the Employee Summary page. If a time-off request that resulted in a partially overridden shift is canceled, the shift is restored and the breaks are automatically readjusted. From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if Select subtypes. hbbd```b``f5 idfH DuMJ`~-d&@ When your employee timecards are ready for payroll processing, you sign off their timecards. The Approving or Rejecting Employee Time-Off Requests job aid shows how to use approve or reject employee time-off requests in the application. Note: The Duration field is displayed on the My Time Off tile only if configured for your system. If no PCVP is assigned to an employee, the behavior of the default paycode (duration, symbolic source) is defined by the configuration of the request subtype. Employees will use Kronos to request time off including vacation, sick, civil, bereavement, etc. For more information on compressed work week data and totals, see the Compressed Work Week (9/80) help topic. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. hbbd```b``VA$6d wg@$g0 "Yd5XddOA8"e\Q`3$;XL]M7,&ow LV"_L@ejiNg` 268 0 obj <>/Filter/FlateDecode/ID[<753406E86094924794AC5273E99C5998><4089E09384188B4EAC251964AF8AEFA8>]/Index[225 66]/Info 224 0 R/Length 178/Prev 257816/Root 226 0 R/Size 291/Type/XRef/W[1 3 1]>>stream The heatmap colors and symbols correspond to absence quotas that have been established for your team: If enabled by your manager, you can display the heatmap to help you determine if your time-off request is likely to be approved based on current team quota values; guided recommendations Recommends to managers whether to approve or reject requests. However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. If it was configured with only Hours, only the Start Time and Note: If your request subtype was configured with only Full Day, the Duration field is not displayed. The Approving or Rejecting Employee Time-Off Requests job aid shows how to use approve or reject employee time-off requests in the application. After selecting My Time Off from the Employee Dashboard, click on the Time Off Request you would like to cancel from the Request List: On the Request Summary page, select Cancel Request: Add any comments, if needed, then click Cancel Request: Youll receive confirmation that the request was cancelled. Select a Pay Code from the list. Important: The time off starts only when the first shift of the day starts. Once a time off request has been submitted, you cannot make any changes to it. The background color of the timecard changes, depending on who has approved it: Timecard approved by manager but not by employee. Click Cancel . Open a timecard and select the appropriate timeframe. endstream endobj 348 0 obj <>/Metadata 19 0 R/Pages 345 0 R/StructTreeRoot 49 0 R/Type/Catalog>> endobj 349 0 obj <>/MediaBox[0 0 612 792]/Parent 345 0 R/Resources<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 350 0 obj <>stream When an employee has multiple timecard approvers, managers approve the portions of the timecard that belong to them that is, the time worked for the locations and jobs that are within their manager job transfer set. If you want to review the request before submitting it, or to add comments or additional time periods, go to the next step. However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. hb```a``:A2@f30XS% (A1+ 3eY1fbYV.J ,3DMd8T/ai+tz n' _( Once a time off request has been submitted, you cannot make any changes to it. Click Cancel Request . Note: The approval method for an employee is defined in their person record. End Time fields are displayed. The recommendations are based on coverage and accruals balances. Configure Staffing Dashboards. at the bottom. Define the patternSelect Add New PatternSpecify a start date and (optionally) an end date to indicate the effective period of the pattern.Specify the length of the cycle that repeats (in days or weeks).Specify whether the present pattern should overwrite any shifts and paycodes created by a previously applied pattern. To navigate to past or future months, use the. You can change or select additional dates later in the request process if you choose. Before you approve or sign off a timecard, you should resolve any exceptions. An automated business process minimizes the amount of paperwork and manual tasks to complete that process by way of automatic actions, online forms, and automatically generated messages. hb```*x1G6eK-i!-u*H&e3z%-{yd````h`q r4/[BrbXdX2Yc7p0]3irk'A(z H3 To select two or more consecutive days, click and drag across the days in the calendar. To group pending requests at the top of the schedule, click the. ; Enter the number of hours you are requesting off in the Duration field. Click Tap Cancel Request . Display the Control Center by doing one of the following. Cancel from My Calendar: Click New . See the next step if you want to add time periods to the request. Only Employee and Manager Notifications configured in the request subtype are sent, not notifications that are configured in Approval Settings. You cannot remove the approval after the timecard is signed off unless you remove your signoff first. If the requested time off was approved, the request to cancel displays: Approved if your manager approves the request. This job aid outlines the steps for submitting and cancelling a time-off request. Time-off requests can be configured to support many different employment scenarios. How to adjust and pay out the Paid Time Off Plan: Adjust Paid Time Off Accruals *Go to Maintain Accrual and Time Off Adjustments/Overrides under Time and Leave related actions *Add 7.8 hours to Paid Leave Accrual Straight (This is the accrual plan for the Paid Time Off Click on the edit button that appears upon hover. (Durations and pay codes can vary among the days and ranges you specify.) Select the one or more check boxes next to. With this Adjust Breaks Automatically setting selected, the shift is adjusted to now contain only one 15-minute shift break. hWio7+%Ak/L8ia;ul, u!WmE>O5$:IQbq,N ,J0t mB3aTD2@1I3FT*LZQLz=m)2de+cZPJ`j~ b7.qq~;AL~uu?Q Otherwise if not defined and if the request is approved, the paycode starts at the same start time as the previous assigned shift. Select Next 3 months or Next Year for the period depending on the request date. Note: Whether or not . Filter your search by category. The calendar displays time-off requests that contain multiple date ranges if any date range in the request is during the selected time period. Leave Accrual Type. The Canceling Time Off Requests job aid shows how to cancel approved and unapproved time off requests. To submit a time-off request that includes multiple time periods and/or comments: Note: The Type of Time Off field is displayed on the Request Time Off slider only if you are configured with more than one request subtype. 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